This page is under construction

MINUTES OF THE DRIVE BOWLING CLUB AGM

HELD ON TUESDAY 16th JANUARY 2024 at 11.00

 

1.        Apologies for Absence were received from: Clare Popley, Arthur Wing, Chris Holm, Paul Thurston, Janice Thurston, Cliff Wing, Betty Freeman, Kate Sayers, Tony Sayers, Lesley Heanen, KevinHeanen, Rob Rushton, Jan Heath, Marie Morgan

There were 35 members in attendance.

Derek Budde welcomed everyone and thanked them for attending

 

2.  A minutes silence for Mike Blume

 

3.  The minutes of meeting held on 17/1/2023 (attached) were agreed as a true record.

 

4.  President’s Report 2023 – Derek Budde

After the past couple of years with Covid restrictions, it appears that we are gradually getting back to normal.

We have to give thanks to all the committee members for not only carrying out the individual tasks, but taking the time and effort to attend regular meetings.  Thanks to Susan Gorman Club Secretary also to David Sanders Club Treasurer and to David Gorman for looking after the green for their continued hard work.  We also have to thank all those that take charge of running all of the various leagues that the club take part in throughout the season.

This year we have had a summer and a winter captain which appears to have worked out quite well, and is going to be carried on for another season as the club is used for the whole 12 months now.

The Sunday morning sessions run by the club coaches and helpers has been a great success in attracting new members to the club.  Therefore a very big thank you for them giving up their time and effort.

After 16 years of use we had a new green laid in September financed by the regular savings of our club treasurer (will this one last as long).

Congratulations to the Ladies and the Gentleman who achieved success in county competitions – the ladies were finalists in the Gladys Rowland Cup (earning £100 for the club) and were finalists in the Double Rink Competition.  The men were semi finalists in the Senior Fours Competition.

Summer Captain’s Comments 2023 – Paul Thurston

It was a pleasure to serve as Summer Captain this past season and of course, another first for The Drive Bowling Club with the new format of having Summer and Winter Captains. I think this really emphasizes how the club is now truly active twelve months of the year.

I would like to say a big thank you to all those club members who supported our busy fixtures schedule, many of you stepping in at short notice. Another big thank you goes to Vice-Captain Carol and Junior Vice-Captain Steve who's help and support were invaluable.

We lost some fixtures to the weather and a few cancellations but overall an excellent season of bowling and whilst there were many great match memories, I would like to mention the match with Northampton Touring Team as my stand out memory of the season.

A question was asked about the number of matches won/lost/drawn, which was not answered but could be found by adding up the figures on the results page of the website..

Winter Captain’s Comments 2023-2024 – David Sanders

Winter is becoming a busy time of the year for us now. We have home and away friendlies with Portslade both early and late in the winter.  Home and away with Popes Mead, and 7 home matches with other clubs.  Saltdean will be coming to us in March, this is a new winter fixture.

These friendly matches have come about mainly due to the welcoming and friendly club that we have become.  No longer the private club for members only.

We also have 5 indoor friendlies.

Thank you to all those that have supported me this last year. 

It was noted that the winter season is becoming very busy.

5.  Update from the committee – Susan Gorman

The committee continues to meet monthly, all year round now.  We discuss social events, County bowling, all the leagues and other matches that the club enters.  We try to ensure that there is something for everyone.  The committee consists of every officer of the club but only half need to attend every meeting, whilst others attend if they need to.

This year has seen a big recruitment drive, led by David Sanders and Steve Rayner.  We have taken part in Silver Sunday, the Ageing Well Festival and Take Part.  We managed to get some grants from these organisations, a total of £250.

The laying of the carpet was managed by Derek Budde and David Sanders.

Steve Rayner continues to make sure that all new members have the corr ect kit.  You are all reminded that for ALL matches the regulation club kit should be worn (as registered with Sussex Bowls), no cargo shorts or other trousers need to be worn. 

Thanks should be given to the members of the committee for all their efforts to ensure the smooth running of the club.

A question was raised regarding the distribution of committee minutes using email or the webpage, and this will be discussed at the next committee meeting.

 

6.  Treasurer’s Report 2023 – David Sanders

At last, after years of hard saving we have our new green.  A £50,000 investment which you should be very proud of.

The figures are very similar to last year, with our profit own by just over £2000.  The Saturday League is down due to the weather and the Aussie Pairs are down, probably due to lack of interest.

Social and bar takings were up thanks to Kathy and her team, and Marie for her hard work keeping the bar well stocked.  We had another well supported finals weekend, which helped our income.  We had plenty of support from families and friends.

Membership:  Unlike most other clubs who are seeing their numbers going down we have managed to recruit several new members.  This is good news, as over the last six years, our membership has been slowly declining.

The committee propose that next year’s subscription goes up by £25 to £175 which will be inclusive of ALL match fees.  The only exceptions will be Saturday League, Aussie Pairs, club competitions and fundraising events.  Green fees for non-members will increase to £4.

Thanks to Mark Ireland for auditing the books.

 

Please use our sponsors if you can, they are very generous to our club:

Place Farm House Care Home, Bungard Funeral Directors, Pete and Bernie Decorators, Baked Café, A1 Car Search.

 

7.  Confirmation of the membership fee for February 2024/2025

The meeting unanimously agreed to the increased subscription fee of £175, which are due at the end of February 2023.  New members continue to pay an extra £20 for the subsidised kit.

 

It was agreed to take Proposition 1, as it related to money.

The committee wish to remove the Associate Membership category and replace it with a Friends of The Drive Bowling Club category.  Those who join in this new category will:

·         Have no bowling rights

·         Pay a non-members green fee if they wish to play in a match

·         Be able to take part in the club draw

·         Pay a donation to the club to join

·         Be friends/partners of an existing/former full member.

To enable this to happen we need to amend Club Rules by removing Rule 18 and point 3 of Rule 12.

After discussion it was agreed unanimously.

 

8.  Nomination for Officer Post below and to vote where necessary to agree final list. 

·         PRESIDENT Derek Budde

·         CLUB SECRETARY Susan Gorman

·         TREASURER David Sanders

·         MATCH SECRETARY Jane Cummings

·         CAPTAINS

SUMMER Carol Rushton 

WINTER David Sanders

·         VICE CAPTAIN/S vacant at present

·         JUNIOR VICE CAPTAIN/S Steve Rayner

·         COMPETITION SECRETARY Mark Ireland

·         MAINTENANC E MANAGER/S Derek Budde, David Dixon, David Gorman, Meirion Rice

·         GREEN KEEPER/S David Gorman, Andrew Dixon, Bryan Sanders

·         TEA/CLEANING ROTAS Kathy Dixon

·         BAR MANAGER/S Marie Morgan

·         SOCIAL MANAGER Kathy Dixon

·         WEBMASTER Chris Heath

·         COUNTY DELEGATES – MEN Roger Johns WOMEN Kate Johns

·         BRIGHTON AND HOVE DISTRICT LEAGUES - MEN            Derek Budde WOMEN Carol Rushton

·         NICHOLAS SOAMES LEAGUE Steve Rayner

·         HOVE LEAGUE David Sanders

·         WINTER SATURDAY MORN ING LEAGUE David Sanders

·         SAFEGUARDING OFFICER Nigel Spring-Benyon OR Susan Gorman

·         SECRETARTY TO THE DRIVE BOWLING CLUB LIMITED Andrew Dixon

 

There was a lot of discussion about Paul Thurston becoming Vice Captain, although it was noted that he did this in order to fill the position and this was much appreciated.  After much discussion it was agreed to leave the position vacant until a candidate can be found. 

The club is currently looking at a Captaincy Team approach, with the Captain leading a team of three (this may lead to no longer having a Vice Captain or Junior Vice Captain as named positions).

 

9.  Club Coaches were confirmed as Kate Johns and David Sanders

 

10.  There were two propositions sent to the secretary, one had already been discussed the other proposition was proposed by Paul Thurston and seconded by Carol Rushton (who introduced the proposition).  The proposition was:

2023 has seen a significant number of new members joining our club and the efforts of those involved in recruitment is fully acknowledged.

However, whilst new members and an increase in numbers may benefit the club in some ways, I believe existing members need also to be aware that too many members may have a detrimental effect on the quality of their membership.

Our clubhouse can accommodate a maximum of around forty-five people for social functions (members and guests), home matches have less than twenty places available for a member to put their name down for and often far less. Without control of member numbers I believe there is a real risk of a time when members are not able to attend a club social function because it is oversubscribed or find themselves often listed as a reserve for matches they wish to play whilst the Captain struggles with far more names than places for matches.

At the time of submitting this proposal, seventy-three people are registered as full bowling members which I believe is significantly more than in recent past years. I am proposing the introduction of a new club rule limiting the maximum membership of the club to SEVENTY-FIVE full bowling members with some discretionary flexibility, plus the introduction of a waiting list for those wishing to join the club once the maximum number is reached.

After much discussion, including talk of an ageing membership, the proposition was defeated 34 against and 1 for.  However, it was agreed that the committee would keep an eye on the numbers to ensure that members have access to matches and social events.

 

11.  A reminder to check the website for information, Match Duties (when playing

      on Rink One at home) also includes locking up and clearing away and the Tea Rota.

 

12.  AOB

Derek Budde mentioned parking and some said that the vouchers were being phased out.  Apparently, Chris Holm has written to the Council on the Club’s behalf so we await news from him.

David Sanders, and others, said that we need more people to get involved with the general running of the club.

 

The meeting closed at 12:40

The next A.G.M. will be 21st January 2025 at 11 am.

 

The next committee meeting will be 7th March 2023 (please can Chris Heath attend as the sharing of the committee minutes will be discussed).